PARS - Administrative Coordinator

PARS

Job Title: Administrative Coordinator
Job Classification: Part-Time (20 hours per week)
Supervisor: Executive Director, PARS
Location: Topeka, KS

JOB SUMMARY

The Administrative Coordinator must think critically and communicate professionally to provide comprehensive support for the daily operation of the organization and to perform a variety of duties to directly support the work of the Executive Director. 

ESSENTIAL FUNCTIONS

  • Understands the programs and missions of PARS in order to professionally manage incoming calls and visitors and to properly assist them or provide direction.  
  •  Assists with program and grant management tracking and reporting including scheduling meetings, managing calendars and work logs, scanning and organizing files, and monitoring goals and outcomes.
  • Screens and schedules appointment requests for clients seeking evaluations or case management including collecting any payment that is due. 
  • Manages the payment of invoices following agency procedures including the Executive Director providing final approval. 
  • Assists in the management of entries and reporting in QuickBooks and provide financial reports and statements when needed. 
  • Assists in preparing information for the Board of Directors including board meeting packets and new board notebooks.
  • Assists in preparations for the annual audit and provide support to the auditors.
  • Coordinates building maintenance and repair issues. 
  • Assists in the on boarding of new employees and maintain and update policy, procedure and handbooks under the direction of the Executive Director. 
  • Assist with posts to social media and preparing marketing materials for disbursement. 
  • Performs all additional duties and responsibilities that may be assigned by the Executive Director.      

QUALIFICATION

  • High school graduate or General Education Degree (GED) required. College degree a plus.
  • 3+ years related office experience and skills working directly with the public.  
  • Must possess valid Kansas Driver's License. 
  • Proficient word processing skills required; Expertise with Microsoft Outlook, Word, Excel, PowerPoint, Publisher, and Access preferred. 
  • Experience working with QuickBooks preferred. 
  • Excellent communication skills and strong multi-tasking, organization and time management skills required. 
  • Spanish speaking a plus but not required.

PHYSICAL DEMANDS

  • Frequently required to walk, stand, and sit for extended periods of time.
  • Some occasional light lifting (5 – 25 lbs.) may be required.
  • Satisfactory level of dexterity to complete various tasks, i.e., operating a computer keyboard.
  • Some travel, mostly local, is required.

WORK ENVIRONMENT

  • Professional and time-oriented environment in an office setting.
  • Interaction with staff and the public.
  • Some evenings and weekends are required for agency programs, meetings and events.
  • The interaction with clients may include interruptions and a wide range of behaviors and emotions, including the potential for confrontation.      

Prevention and Resiliency Services, Inc. provided the following inclusive hiring information:

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

  • Inclusive of minority and disadvantaged groups
  • LGBTQ+ friendly workplace
  • Age-inclusive

To apply, CLICK HERE!

What our clients say...

Schendel Lawn and Landscape

Brent Boles
Co-Owner
Schendel Lawn and Landscape

"Schendel works with HR Partners in several different capacities over a five state area. They answer our questions about employment law, help train our management staff to be better leaders, and ensure our employee policies and procedures are legally sound and in the best interests of both Schendel and our co-workers.

I've always found the HR Partners teamf to be very knowledgeable, friendly and easy to work with. The relationship we have formed with them helps protect both our company and our co-workers, and I feel it is very beneficial to Schendel."