Prairie Band LLC - Project Accountant

Company: Prairie Band, LLC
Position Title: Project Accountant
Job Classification: Exempt
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
Location: Prairie Band, LLC (Holton, KS)
 
Primary Accountabilities:
The project accountant will support federal contracting subsidiaries with project-based activities by performing tasks related to project setup, planning, analysis, and closeout. This position will prepare project reports, review all project activity, including analysis and forecasting of revenue and expenses.

Major Duties:
Project Administration

• Work with the Executive Leadership, Management, and Project Managers to prepare project reports and provide appropriate analysis.
• Payroll processing according to project costing.
• Track the status of the project ensuring execution and compliance.
• Collect and save all final statements and lien waivers to company folders.
• Manage contractual risks through synchronization of documents (SF1413 acknowledgments, certificates of insurance, lien waivers, certified payroll, and analytical)
• Assist in financial aspects of project close-out.
• Month-end review of WIP (Work in Progress) reporting.

Accounts Payable

• Collect monthly subcontractor payment applications and review for accuracy.
• Communicate with subcontractors to reconcile pay application status with respect to original contracts, change orders, and pending change orders.
• Assist the Financial Controller/PM in the monthly owner billing by pulling together the backup required based on the owner/contract.
• Review all subcontractors and supplier preliminary lien waivers for accuracy.
• Track-certified payroll reporting to ensure that any supplier liabilities are met at the time of Subcontractor payment.
• Disburse funds to the subcontractors and ensure compliance.
• Collect and review all general invoices and match a Vendor Purchase order/Subcontract.
• Prepare final statements at the end of the project and send them to subcontractors and suppliers for their review.
• Analyze project accounting metrics and each project’s financial position monthly and escalate any issues as needed.
• Manage vendor set ups by activating new and deactivating old.
• Manage project status through activating new and deactivating old.
• Performs other duties and accounting tasks as assigned.

Accounts Receivable

• Reviews Progress Billing/Invoices prepared by the Project Manager for accuracy before approving for release.
• Matching payments to invoice numbers.
• At least monthly, prepare AR aging reports.
  • Coordinates with Project Manager to collect all past-due balances on time.
• Send required releases to Customers.

Skills and Qualifications:

• Bachelor’s degree in finance or accounting
• 3-5 years’ experience in accounting
• Experience in construction accounting is extremely helpful
• Knowledge of Microsoft Office applications
• Strong analytical skills
• Must possess great organization and attention-to-detail skills.
• Ability to work well under pressure in a fast-paced environment, across multiple companies within Prairie Band, LLC.
• Demonstrated ability to manage deadlines.
• Ability to establish and maintain a positive working relationship with all subcontractors, suppliers, and vendor representatives.
• Ability to communicate clearly and professionally, both verbally and in writing, with all employees, contractors and customers.

Physical Demands:

• Physically mobile with reasonable accommodation
• Ability to sit for extended periods of time
• Ability to stand for extended periods of time
• Ability to read computer screens, email and talk on the phone
• Ability to bend, reach, kneel, twist and grip items while working at assigned desk area
• Ability to lift up to twenty-five (25) pounds

Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by supervisor.
 
Indian Preference Exercised:
Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

Applicants can apply at: prairiebandllc.com/careers/