Updated EEOC Poster and What You Need to Know to Remain in Compliance

On October 19, 2022, the U.S. Equal Employment Opportunity Commission (EEOC) released a poster replacing its old “EEO is the Law” poster with a new “Know Your Rights” poster.  The EEOC reiterates that covered employers are required by federal law to “prominently display the poster at their work sites” which serves to inform individuals of their legal rights against discrimination at work or in applying for a job.

KEY TAKEAWAYS

1. Employers with fifteen (15) or more employees must display the new poster as required by law.
2. Employers required to post should use the “Revised 10/20/2022” version of the poster.
3. Employers should physically post in conspicuous locations, providing alternative methods for employees as needed to ensure access (e.g., disabled, or remote employees).
4. Employers should electronically post if applicable.
5. Though the EEOC gave no deadline, employers should display the updated poster as soon as possible to avoid fines for noncompliance.

As a best practice, employers typically have a designated, physical workplace location where applicants and employees customarily look to for important notices.  Employers should place the posters in a conspicuous, accessible location like this, as soon as possible, to ensure compliance.

Employers may post the “Know Your Rights” poster electronically, in lieu of or in addition to a physical posting, when: 1) there is no physical workplace location, 2) there are employees who telework or work remotely, or 3) there are employees with limited mobility due to a disability, or 4) there are any employees who otherwise do not visit the physical workplace location on a regular basis.

Additionally, Kansas employers with four (4) or more employees must adhere to the Kansas Act Against Discrimination (K.S.A. § 44-1001) and the Kansas Age Discrimination in Employment Act (K.S.A. § 44-1001) by advertising the “Equal Opportunity in Employment Poster.” Employers should also adhere to any additional applicable posting requirements enforced by the U.S. Department of Labor (DOL) and the Kansas Department of Labor (KDOL).

If you have any questions regarding required labor law posters, please contact HR Partners at 785-233-7860.