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Providing People Solutions |
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Providing People Solutions |
As fall sets in, HR Partners wanted to provide a few updates regarding key human resources topics. Please read below on how to address the Federal Form I-9 and no-match letters.
Federal Form I-9
The federal government's Form I-9, used by HR departments across the country to verify workers' employment eligibility, is expiring on August 31, 2019.
The Department of Homeland Security (DHS) is expected to extend the current version of the form without changes, although minor clarifications will be made to the form's instructions. DHS has directed employers to continue using the current version of the form despite the expiration date until a revised version is available.
Here are a few of the proposed revisions:
No-Match Letters
The Social Security Administration (SSA) has recently began sending out “No Match” letters. The letters are notifications to employers identified as having one name and Social Security Number combination on the Form W-2 that do not match the SSA’s records. The letters are only to advise employers that corrections are needed in order for the SSA to properly post employee’s earnings to the correct record. It is important to note that the letters do not necessarily indicate unauthorized workers and Employers should avoid any discriminatory actions. However, employers should investigate why they received a no-match letter. Reasons for the discrepancies could include typographical errors, unreported name changes, and inaccurate or incomplete employer records.
The SSA is instructing employers to register online through the agency's business services system and correct the mismatch within sixty (60) days. Registering online is the only way employers can view the names and Social Security Numbers that need correction. Addressing mismatch issues is likely to be seen as evidence of good faith in the event of an eventual ICE audit or raid.
For more tips on addressing concerns in the workplace, please contact HR Partners at 785-233-7860. In addition, we would be pleased to assist you with any other HR matter your business may need guidance with.
We appreciate your business, and we wish you nothing but the best for Christmas and the New Year holidays.
2025 will be an epic year and we can’t wait to work with you to continue the magic.
To view the video, click the image below or click here, and once you see the video on Vimeo, please click the play button. Enjoy!
"It's not what you say about yourself, it's what others say." - Anon.
We like to think our clients know us best. Here's what they have to say...
“We started working with HR Partners when we had staffing changes in our Accounting and Human Resource department. HR Partners has been there to assist us in that transition and has become a resource that we plan to continue to utilize. Everyone in their office is professional, courteous, knowledgeable, and always very prompt. HR Partners has been able to provide advice and guidance on numerous HR topics and provided a mandatory Workplace Etiquette for our employees. They have also updated our personnel manual in order to provide clear and consistent polices for our employees. HR Partners would be an asset for any company looking for assistance with any human resource needs.”
Kevin Holland
Vice President
Cook, Flatt & Strobel Engineers
“It gives me the peace of mind knowing that we have the support and expertise of Human Resources professionals just a phone call away through our collaboration with HR Partners. I would definitely tell anyone considering working with the HR Partners team that they offer a wide variety of services tailored to the client. The HR Partners team assisted our Company with the revision of the Employee Handbook by customizing it to our needs and culture while ensuring it complied with federal, state, and local employment laws.”
Sandy Atwood
Director of Human Resources
Kaw Valley Bank
“Consultation services provided by HR Partners proved a valuable resource for personnel matters and in updating our personnel handbook. As we continued to grow in staff size, we found an on-going retainer with HR Partners a great fit to support management, policy and training needs. The HR Partners team is professional, knowledgeable and creative in their approach and we can have confidence in managing employment matters with their involvement and understanding of our organization.”
Sandy Warren
Executive VP & CFO
Capper Foundation
“HR Partners has built an exceptional company with some of the most proactive professionals I’ve seen in a long time. We hired HR Partners with a human resources 911 issue and were in much better shape within two weeks! Kristina Dietrick, President of HR Partners, is also great as a speaker and motivator for your staff.”
Michelle Meier
Administrator
Kansas Medical Clinic
“Schendel worked with HR Partners in several different capacities over a five state area. HR Partners answered our questions about employment law, helped train our management staff to be better leaders, and ensured our employee policies and procedures were legally sound and in the best interests of both Schendel and our co-workers. I've always found the HR Partners staff to be very knowledgeable, friendly and easy to work with. The relationship we formed with HR Partners helped protect both our company and our co-workers, and I feel it was very beneficial to Schendel."
Brent Boles
Co-Owner
Schendel Lawn and Landscape
“I want to thank you and your team again at HR Partners for your amazing work in securing a high quality Customer Service Representative (CSR) for our Topeka MRH Insurance Group office. Without a doubt, if it were not for your company’s ability to understand the different paths to communicate our need, we would not have been successful in securing in our opinion, the very best CSR in Topeka. HR Partners was instrumental in providing the strategy to secure such an individual for our company and my workings with each and every member of your team was professional and impressive. I shall ever be grateful for your assistance in helping our company grow in Topeka and northeast Kansas by securing the right MRH Team Member for our operation.”
Ross T. Hendrickson
President
MRH Insurance Group, Inc.Group, Inc.
“Kristina and her team are a dynamic and reliable group to work with. Whether there is a crisis or you’re looking for strategic planning, they will handle it in a responsive, knowledgeable manner. When I need a speedy answer which I can depend on to also be the right answer, HR Partners delivers. This is a talented, smart group and I highly recommend their services.”
Kelly Liby
Anesthesia Associates of Topeka, PA
“HR Partners has been instrumental in ensuring our company is in compliance with ever-changing government requirements. Equally as important, they’ve helped us effectively deal with some of those out-of-the ordinary human resource issues that pop up from time to time. They have been accessible and very pleasant to work with.”
Jon Newcomer
President
Kansas Grain Inspection Service, Inc.
“We began working with HR Partners to help us fill an important position in our organization. They offered some new and effective methods for helping us advertise the open position and were instrumental in assisting us with following up on potential candidates.
Since that initial engagement, we’ve utilized the expertise of HR Partners for a wide range of human resources services, from staffing assistance to general HR management advice. Their entire staff has been exceptional. They are professional, knowledgeable, responsive, and enjoyable to work with. We are very happy with their service and intend to continue to rely on them as a trusted business partner.”
Seth Born
Comptroller/HR
Beachner Grain, Inc.
“Kristina and her group of advisors have been very valuable to our company over the last several years. They have assisted us both in critical employee issues as well as reviewing and updating our employee handbook. As their company name proclaims, they are true business partners!”
Mark Wheeler
President
Berlin-Wheeler, Inc.
“HR Partners has provided invaluable training, mentoring and coaching for my staff and coworkers that is in concert with our own Human Resources Department and internal policies, procedures and development plans. It has proven to be a successful partnership for us that provides an extra set of resources in our staffing and organizing efforts, succession planning, and individual employee growth and development endeavors. The staff at HR Partners are professional, courteous, and make working on challenging issues not only effective, but fun!”
Sylvia Davis
Utilities Director
City of Topeka
