DL Smith - Project Coordinator (Electrical)

Company: DL Smith Electric, Inc.
Job Title: Project Coordinator (Electrical)
Job Classification: Full-time
Location: Topeka, KS - onsite (Lenexa, KS onsite available)
Salary: $55,000-$65,000 annually, dependent on skill level and experience

About us

DL Smith Electric, Inc. is an established full-service electrical contractor operating since 1972. We perform all types of new electrical construction, remodels, repairs, and service work within Northeast Kansas and throughout the Midwest. We have a long history within Commercial, Hospital, Manufacturing, Food Industry, Heavy Power, Institutional, Water & Wasterwater, Renewable Energy markets. We focus on team-oriented approaches, expect excellence personally and from others, always seek innovative solutions, accountable, and are relationship driven.

Primary Accountabilities:

The Project Coordinator supports the Project Manager in planning, coordinating, and executing electrical construction projects utilizing the DL Smith Project Life Cycle. This role ensures projects are delivered on time, within budget, and in compliance with safety, quality, and contractual requirements. The Project Coordinator uses Procore for project management and Spectrum for accounting, with specific responsibilities in project billings, AIA G702/G703 applications for payment, monthly Work in Progress (WIP) reporting, job closeout, warranty administration, and coordination of project deliverables. The Project Coordinator also assists the Project Logistics Manager as needed and maintains a working knowledge of construction insurance and bonds requirements. This position offers the ability to work in two office locations as business needs dictate. (Topeka and Lenexa)

Major Duties:

Project Coordination

• Assist the Project Manager with developing and maintaining project schedules, budgets, and manpower allocations.
• Use Standardized Procore processes to manage RFIs, submittals, drawings, daily logs, and meeting minutes.
• Coordinate subcontractor schedules and ensure activities align with DL Smith project milestones.
• Track project progress in Procore and communicate updates to the PM and stakeholders.

Project Billings & Financial Tracking

• Prepare and submit monthly AIA G702 (Application for Payment) and G703 (Continuation Sheet) for client approval.
• Verify percent complete, retention, and supporting documentation with field and accounting teams.
• Enter purchase orders, invoices, and job cost details into Spectrum with accurate cost codes
• Monitor budget performance and help prepare cost-to-complete projections.
• Process and track change orders in both Procore and Spectrum to ensure accurate billing.

Monthly WIP Reporting

• Assist in compiling and analyzing monthly Work in Progress (WIP) reports.
• Gather project performance data (percent complete, cost-to-complete, billings to date) from Procore and Spectrum.
• Identify over/under-billings and communicate variances to the Project Manager and accounting department.
• Ensure WIP reports are completed in time for month-end financial reviews and corporate reporting.

Support to Project Logistics Manager

• Assist the Project Logistics Manager in tracking project deliverables, ensuring all contractual and internal deadlines and standard internal processes are met.
• Monitor milestone progress in coordination with project schedules.
• Help maintain deliverables logs in Procore and ensure documentation is accurate and complete.
• Follow up on outstanding deliverables with internal teams, subcontractors, and clients.

Job Closeout & Warranty

• Coordinate closeout activities, including final inspections, punch list completion, and submission of required documents.
• Compile and deliver closeout packages, including as-builts, O&M manuals, warranties, and testing reports, through Procore.
• Track and manage warranty items, ensuring timely resolution and clear communication with clients.
• Maintain warranty logs and support post-completion client needs during the warranty period.

Construction Insurance & Bonds

• Maintain a working knowledge of project-specific insurance requirements, including general liability, workers’ compensation, builder’s risk, and subcontractor compliance.
• Assist in ensuring certificates of insurance are obtained, current, and meet contract requirements.
• Support the tracking and documentation of performance bonds, payment bonds, and bid bonds as required by contracts.
• Coordinate with accounting, legal, and project teams to ensure compliance with insurance and bonding obligations throughout the project lifecycle.

Service Department Administrative Support

• Process service billings for the service department.
• Maintain detailed records of all service billings and payments received.

Quality, Safety & Compliance

• Document and track safety observations and inspections in Procore.
• Ensure work meets contractual and project specification requirements.
• Participate in punch list walkthroughs and project closeout documentation.

Leadership Communication

• Serve as a liaison between field crews, office staff, clients, vendors, and subcontractors.
• Facilitate clear and timely communication using Procore tools and workflows.
• Coordinate with stakeholders to ensure deliverables, insurance, and closeout requirements are met.

Qualifications:

• Experience: 1–3 years in construction, preferably with electrical contracting experience.
• Proficiency in Procore project management software.
• Experience with Spectrum construction accounting software.
• Knowledge of AIA G702/G703 billing processes.
• Understanding of WIP reporting, closeout processes, and warranty tracking.
• Familiarity with construction insurance requirements and bonding processes.
• Proficiency in MS Office Suite and project scheduling tools (MS Project, Primavera).
• Valid driver’s license

Core Competencies

• Strong attention to detail in technical, contractual, and financial documentation.
• Ability to manage multiple priorities under deadlines.
• Clear and professional communication skills.
• Team-oriented with proactive problem-solving skills.

Work Environment:

• Occasional extended hours or weekend work may be required to meet reporting, billing, and closeout deadlines. Ability to work in two office locations.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.

To apply, CLICK HERE!