Prairie Band LLC - Project Accountant

PPBLLC

Company: Prairie Band, LLC
Position Title: Project Accountant
Job Classification: Full-Time
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
Reporting Relationship: Controller
Location: Prairie Band Potawatomi Nation (Holton, KS)
 
Primary Accountabilities:
The project accountant will support federal contracting subsidiaries with project-based activities by performing tasks related to project setup, planning, analysis, and closeout. This position will prepare project reports, review all project activity, including analysis and forecasting of revenue and expenses.

Major Duties:
Project Administration

  • Work with the Executive Leadership, Management, and Project Managers to prepare project reports and provide appropriate analysis.
  • Track the status of project ensuring execution and compliance.
  • Collect and save all final statements and lien waivers to company folders.
  • Manage contractual risks through synchronization of documents (SF1413 acknowledgments, certificates of insurances, lien waivers, certified payroll, and analytical)
  • Assist in financial aspects of project close-out.
  • Month end review of WIP (Work in Progress) reporting.

Accounts Payable

  • Collect monthly subcontractor payment applications and review for accuracy.
  • Communicate with subcontractors to reconcile pay application status with respect to original contracts, change orders, and pending change orders.
  • Assist the Financial Controller/PM in the monthly owner billing by pulling together the backup required based on the owner/contract.
  • Review all subcontractor and supplier preliminary lien waivers for accuracy.
  • Track certified payroll reporting to ensure that any supplier liabilities are met at the time of Subcontractor payment.
  • Disburse funds to the subcontractors and ensure compliance.
  • Collect and review all general invoices and match with a Vendor Purchase order/Subcontract.
  • Prepare final statements at the end of the project and send them to subcontractors and suppliers for their review.
  • Analyze project accounting metrics and each project’s financial position monthly and escalate any issues as needed.
  • Manage vendor set ups by activating new and deactivating old.
  • Manage project status through activating new and deactivating old.
  • Performs other duties and accounting tasks as assigned.

Accounts Receivable

  • Reviews Progress Billing/Invoices prepared by Project Manager for accuracy before approving for release.
  • Matching payments to invoice numbers.
  • At least monthly, prepares AR aging reports.
    • Coordinates with Project Manager to collect all past due balances in a timely manner.
  • Send required releases to Customers.

Required Qualifications:

  • Bachelor’s degree in finance or accounting
  • 3-5 years’ experience in accounting
  • Experience in construction accounting extremely helpful
  • Knowledge in Microsoft Office applications
  • Strong analytical skills
  • Must possess great organization and attention-to-detail skills.
  • Ability to work well under pressure in a fast-paced environment, across multiple companies within Prairie Band, LLC.
  • Demonstrated ability to manage deadlines.
  • Ability to establish and maintain a positive working relationship with all subcontractors, suppliers, and vendor representatives.
  • Ability to communicate clearly and professionally, both verbally and in writing, with all employees, contractors and customers.

Physical Demands:

  • Physically mobile with reasonable accommodation
  • Ability to sit for extended periods of time
  • Ability to stand for extended periods of time
  • Ability to read computer screens, email and talk on the phone
  • Ability to bend, reach, kneel, twist and grip items while working at assigned desk area
  • Ability to lift up to twenty-five (25) pounds

Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by supervisor.
 
Indian Preference Exercised:
Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

Applicants can apply at: www.prairiebandllc.com/Employment  

The HR Partners Holiday Video - 2023

We appreciate your business, and we wish you nothing but the best for Christmas and the New Year holidays.

2024 will be an epic year and we can’t wait to work with you to continue the magic.

To view the video, click the image below or click here, and once you see the video on Vimeo, please click the play button. Enjoy!

 Christmas Video 2023

 

HR Advisor Newsletter

What our clients say...

Cook, Flatt & Strobel Engineers

Kevin Holland
Vice President 
Cook, Flatt & Strobel Engineers

"We started working with HR Partners when we had staffing changes in our Accounting and Human Resources department. HR Partners has been there to assist us in that transition and has become a resource that we plan to continue to utilize.

Everyone in their office is professional, courteous, knowledgeable, and always very prompt. HR Partners has been able to provide advice and guidance on numerous HR topics and provided a mandatory Workplace Etiquette for our employees. They have also updated our personnel manual in order to provide clear and consistent polices for our employees. HR Partners would be an asset for any company looking for assistance with any human resources needs."